Job Description
|
Job title
|
Executive Assistant
|
|
Grade
|
6
|
|
Location
|
Delhi
|
|
Reporting to
|
Chief Executive Officer
|
|
Contract Duration
|
3 years and Extendable
|
About WaterAid India:
Jal Seva Charitable Foundation (JSCF) is registered in India as a not-for-profit company under Chapter 8 of the Companies Act, 2013. JSCF, is an associate member of the WaterAid federation and uses the brand name ‘WaterAid’ in India.
WaterAid India seeks to improve the quality of life of 5,000,000 households – with a special emphasis on the vulnerable by 2029 through the provision of climate-resilient and sustainable WASH services via demonstration, institution strengthening, and the effective utilization of public resources. We work in rural and urban areas and seek to deepen our presence in states we operate in and to work in small towns. Thanks to our amazing supporters, we have reached millions of people with these three essentials – clean water, decent toilets, and good hygiene – enabling communities to unlock their potential to break free from the cycle of poverty and to change lives for good.
We will not stop. Not until clean water, decent toilets and good hygiene are a normal part of everyday life for everyone, everywhere.
WaterAid India’s (WAI) country office is based in New Delhi with State Offices in Bengaluru, Bhopal, Bhubaneswar, Hyderabad, Lucknow, Patna and Raipur. We currently have a presence in ten states in the country.
WAI’s Programme focus in the next five years is on ensuring access to safe and assured drinking water in the households, as well as safely managed sanitation at both the household and habitation level. Further, we seek to ensure that anganwadi’s, schools and health care facilities have adequate and appropriate water, sanitation and hygiene infrastructure. Finally, we seek to create integrated water and sanitation solutions in small towns. In all of these efforts, ensuring climate resilience of infrastructure and systems is critical. We seek to do this through demonstration and the provision of technical and knowledge support to governments at all levels who can facilitate adoption on scale. Implementation is primarily through our own field teams. Further details about WAI can be accessed at https://www.wateraid.org/in/
Purpose:
To provide support and assistance to the Chief Executive (CE) in order to ensure a seamless and effective discharge of the responsibilities of the Chief Executive.
Overall Responsibilities
Programmatic support
- Prepare presentations and briefing notes to support the CEO
- To locate, collate and compile relevant information, policies ,guidelines and current practices with regard to water, sanitation and hygiene for internal use and dissemination.
Administrative and Logistics:
- Plan, schedule and organise meetings for the CEO and the SMT
- Track and monitor pending issues for follow up
- Prepare and respond to correspondence on behalf of the CEO
- Maintain and manage records of all relevant documentation
- Responsible for confidential and time sensitive materials
- Coordinate all travel related logistics & expense reports for the CEO and the SMT
- Responsible for providing support to the CEO and the SMT in organising events
Support to the Board
- Responsible for organising board meetings, and handling all logistical requirements of the Board of Directors of Jal Seva Charitable Foundation
- Attending board meetings with the CEO and the SMT and taking minutes of the meeting
- Documentation of board decisions and minutes in coordination with the relevant teams and individuals
Facilitate engagement with external stakeholders
- Build and maintain a network with experts, institutions, corporates, professional associations and prominent think tanks for sensitisation on issues related to WASH.
Eligibility and requirements: Qualification & Experience
- Graduation in any discipline
- Between 5 to 7 years of relevant work experience in similar organisational/functional context
Other specifications
- Proficiency with Microsoft Office suite of products and specifically Word, Excel and Powerpoint
- Excellent proficiency in English – written and verbal and basic proficiency in Hindi and/or any other Indian language
- Good interpersonal and communication skills
- A self-starter, able to undertake routine tasks independently and with little supervision
- Ability to prioritise, set and meet deadlines with high skills on multitasking and attention to details
- Should be dependable, mature and unquestioned discretion.
WaterAid India (Jal Seva Charitable Foundation) is an equal opportunity employer, committed to fostering a diverse, inclusive and respectful workplace. All recruitment decisions are made purely based on merit, qualifications and alignment with the role and organizational values - without discrimination on the basis of caste, religion, gender, sexual orientation, age, disability or any other status protected under Indian law.
All hiring is conducted directly by our internal team and via official communication channels, and we do not authorize any third party, individual, agency or external consultant to act on our behalf in any capacity related to recruitment. We do not charge any fees at any stage of the recruitment process including application, interview, selection or onboarding. Any communication claiming to offer employment with WaterAid India in exchange for money or through unauthorized channels should be considered fraudulent. WaterAid India will not be responsible for any loss or damage incurred by responding to such unofficial communication.
If you come across any suspicious recruitment posts in our name on social media pages or WhatsApp groups or receive such emails, calls, or messages on any medium, please verify them by writing to us at waindiahr@wateraid.org . We reserve the right to initiate legal action against individuals or entities misrepresenting the organization or engaging in recruitment-related fraud.
Last date to apply: 30 January 2026
***