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Job id : 100708
RFP - Supply, installation and maintenance of rooftop solar PV systems for Implementation of Smart Anganwadi’s Pilot Project
UN Women
Location: Madhya Pradesh
Posted on Apply by: 23 Jul 2018
Relevant Sectors Environment, Climate, Energy, Water, Sanitation
Monitoring, Evaluation, Policy, Research
Social, Gender, Education, Youth, Child

Request for Proposal 

 

Reference No.: UNWINDRFP02

Supply, installation and maintenance of rooftop solar PV systems for implementation of smart Anganwadi’s pilot project in identified districts of Madhya Pradesh

Open to commercial and private firms only. 

Subject: Request for Proposal (RFP) for Supply, installation, and maintenance of rooftop solar PV systems for implementation of the smart Anganwadi pilot project in identified districts of Madhya Pradesh 

1.The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women) plans to procure the services of Supply, installation, and maintenance of rooftop solar PV systems for implementation of the smart Anganwadi pilot project in identified districts of Madhya Pradesh as described in this Request for Proposal and its related annexes. UN Women now invites sealed proposals from qualified proposers for providing the requirements as defined in these documents. 

2. In order to prepare a responsive proposal, you must carefully review, and understand the contents of the following documents: 

  • This letter (and the included Proposal Instruction Sheet (PIS)
  • Instructions to Proposers (Annex 1)  available from this link: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/procurement/un-women-procurement-rfp-instructions-en.pdf?la=en&vs=3939
  • Terms of Reference (TOR) (Annex 2)
  • Evaluation Methodology and Criteria (Annex 3)
  • Format of Technical Proposal (Annex 4)
  • Format of Financial Proposal (Annex 5)
  • Proposal Submission Form (Annex 6)
  • Voluntary Agreement for to Promote Gender Equality and Women’s Empowerment (Annex 7)
  • Proposed Model Form of Contract (Annex 8)
  • General Conditions of Contract (Annex 8)
  • Joint Venture/Consortium/Association Information Form (Annex 9)
  • Proposal Security Form- UN  Women (Annex 10)
  • Performance Security Form (Annex 10)
  • Submission Checklist (Annex 11)
  • Proposal Security Form – Madhya Pradesh Urja Vikas Nigam Ltd (Annex 12) 

3. The Proposal Instruction Sheet (PIS) -below- provides the requisite information (with cross-reference numbers) which is further detailed in the Instructions to Proposers (Annex 1 – see above link )

PROPOSAL INSTRUCTION SHEET (PIS) 

4. Detailed Instruction governing below listed summary of the “instructions to proposers” are available in Annex I (“Instruction to Proposers”) accessible from this link: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/procurement/un-women-procurement-rfp-instructions-en.pdf?la=en&vs=3939 

Cross Ref. to Annex I

Instruction to Proposers

Specific Requirements as referenced in Annex I

4.2

Deadline for Submission of Proposals

Date and Time: 23 July 2018; 12.00 pm

City and Country: New Delhi, India (for local time reference, see www.greenwichmeantime.com)

This is an absolute deadline, proposals received after this date and time will be disqualified.

4.1

Manner of Submission

?Personal Delivery/ Courier Mail/ Registered Mail

? Electronic submission of Proposal

The proposal security should reach UN Women’s office on or before the submission end date.

4.1

Address for Proposal Submission

? Personal Delivery/ Courier mail/ Registered Mail

UN Women India MCO

C 83 Defence Colony

New Delhi 110024

India

 

Proposals must be submitted in two separately sealed envelopes:

Technical Proposals must be submitted in a separate envelope with the clear title “Technical Proposal”

Financial Proposal must be submitted in a separate envelope with the clear title “Financial proposal” 

These two envelopes can then be placed into a single large envelope.

 

?Electronic submission of Proposal

 

Technical Proposal: registry.india@unwomen.org

Financial Proposal:  registry.india@unwomen.org

 

To secure your financial offer please set up a password which will be used at a later stage once the evaluation of the technical proposal is complete. 

3.1

Language of the Proposal:

? English

3.4.2

Proposal Currencies

Preferred Currency:

?INR

? USD

3.5

Proposal Validity Period commencing after the deadline for submission of proposals (see 4.2 above)

120 days

 

2.4

Clarifications of solicitation documents

Requests for clarification shall be submitted days before the deadline for submission of the proposal.

Contact address for requesting clarifications on the solicitation documents

Requests for clarification should be addressed to the e-mail address:registry.india@unwomen.org

Proposers must not communicate with any other personnel of UN Women regarding this RFP.

2.5

Pre-Proposal/Bid Meeting

? Pre- bid meeting minutes (attached)

Date: 3 July 2018

Time:  10.30 am to 12.30 pm

Venue: UN Women’s office for India, Bhutan, Maldives and SriLanka

C-83, Defense Colony, New Delhi

3.9

Proposal Security

 

 

?  Required

The proposer shall furnish the interest-free Bid Security of INR 300,000 (three lakhs) or USD 4,500 (four thousand five hundred) as per one of the following three options:

a)     Banker’s cheque (in INR in favour of UNDP, 55 Lodhi Estate, New Delhi- 110003, India)

OR

b)    Bank guarantee (in USD in favor of UN Women-HQ, New York) issued following the format provided (Security instruments)OR

c)     Banker’s cheque (in USD in favour of UN Women – HQ, New York)

Amount:  INR 300,000 or USD 4,500

Form: See Annex 10 - Security instruments

7.4

Performance Security

?  Required

The proposer shall furnish a performance security of 20% of the total contract value. For 1styear the performance security shall be furnished to UN Women and from 2nd to 5th year the performance security shall be furnished to Madhya Pradesh Urja Vikas Nigam ltd. (MPUVNL). The security amount retained by UN Women would be released within one month after receipt of confirmation from MPUVNL, that bidder has duly submitted performance security in favour of MPUVNL for the period from 2nd to 5th year

The performance security shall be furnished to UN Women as follows:

For the 1st year to UN Women

UN Women will retain 20% of the total contract value as performance security during this period. These amounts shall be released to the vendor upon receipt of confirmation from MPUVNL, that bidder has duly submitted performance security in favour of MPUVNL, no later than within one month from the takeover by MPUVNL.

Form: See Annex 10 - Security instruments

For 2nd to 5th year to Madhya Pradesh Urja Vikas Nigam Ltd. (MPUVNL)

A performance security of 20% of the total contract value to be submitted to MPUVNL within one month of the contract end date between the proposer and UN Women.

Form:  See Annex 12

5. The Proposer will be selected based on the Evaluation Methodology and Criteria indicated in Annex III.  

6. This letter is not to be construed in any way as an offer to contract with your organization

 Please see the below attachment for more details about the RFP.


Download Attachment: 19459472_RFP-02-Solar Rooftops revised.doc
19459473_Pre bid meeting minutes-RFP-02.pdf
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Posted on Apply by: 23 Jul 2018



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